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System flows · v1

From dial to replay,
six stages of a Klozer AI call.

What the trainee sees when the call connects, what's captured while it's live, how the pipeline turns audio into a replayable transcript, and the screen the manager opens an hour later to grade it.

01Call start02Live capture03Call end04Post-call pipeline05DB record06Manager replay
Stage 01

The rep starts a call

One button. The rep picks who they're calling and how hard it should be, and the session opens. Everything chosen at this moment is locked in, so the coaching that comes out the other end is about this call and no other.

What’s captured
Who's practisingThe rep, and the organization they belong to
Who they're callingThe scenario and the AI persona behind it
How hardDifficulty tier, fixed for the whole call
When it startedStamped the moment the line opens
Credits availableShown up front, so nobody runs out mid-sentence
klozer.app · start a call
Welcome back
Maya Okafor
1,212 min left
12
calls this week
3.4 h
training time
7-day
streak
Recent calls
Burned by last vendor · 2:4784/100
The gatekeeper · 1:1472/100
Polite ghost · 4:0891/100
Step 1 of 2
Pick a scenario
Burned by last vendor
VP Ops · skeptical
Tier 3
The gatekeeper
EA · time-poor
Tier 1
Polite ghost
Mid-market director
Tier 2
rate 12¢/min · session ~3min
Stage 02

The conversation happens

The rep talks, the persona answers, and neither has a script to fall back on. Both sides are recorded separately — which is what makes it possible to say later who was talking, for how long, and who interrupted whom.

What’s captured
Both voicesKept apart, so every line has a known speaker
Live transcriptAppears as they speak — no waiting for the end
The goal, on screenWhat this step of the call is meant to achieve
Credits tickingCounted by the minute, visible while it runs
A dropped line is safeReconnect within a minute and the call carries on
klozer.app · in session · call_8f3a2c
A
Mr. Alvarez · VP Ops
Burned by last vendor · Tier 3
01:241,210 / 1,500 min left
Trainee · left channel-12dB peak
AI persona · right channel-18dB peak
Live transcript
Honestly, I'm in the middle of something. What's this about?
Totally fair — thirty seconds. We work with regional carriers on freight visibility.
We tried something like that last quarter. Painful integration.
That comes up a lot. Was it the EDI piece, or the
recording both sides, captured separately
Your goal
Identify the specific integration pain. Don't pitch features yet.
Live coach
Good — naming the specific pain. Stay quiet for 2 beats after he answers.
Objection bank
✓Painful integration
Already have a TMS
Budget locked
Stage 03

The call ends

Hanging up seals the session — nothing about it can be edited afterwards. The rep sees what it cost and what happens next; the recording goes off to be scored while they move on.

What’s captured
How it endedFinished, hung up early, or cut off
How long it ranTo the second
What it costCredits used, and what's left
What happens nextScoring starts immediately; the rep doesn't wait for it
klozer.app · call ended · call_8f3a2c
Call complete
You ended the call · scenario closed · session sealed
Duration
02:47
ended 14:24 UTC
Status
completed
no errors
Minutes used
3
02:47, rounded up
Minutes left
1,209
of 1,500 this month
Your replay is being prepared
Usually ready in 30–45 seconds. We'll email you and notify your manager.
3 of 4 steps · ~18s left
✓ Call sealed✓ Saved✓ Transcribed⟳ Scoring…
Stage 04

Klozer scores it

The recording is transcribed word by word, then graded against the very things the campaign's own author wrote down — the disclosures that were required, the objections that were expected, the outcome that counts as a win. Not a generic sales rubric.

What’s captured
Full transcriptEvery word, timed, searchable afterwards
A score out of 100Weighted the way the campaign author weighted it
Marked-up momentsThe lines that went well, and the ones that didn't
Compliance checkWas every required disclosure said, and said in time
Did it landWhether the call reached the outcome it was aiming for
klozer.app · scoring · Freight visibility
Scoring · Sam Okafor
Post-call processing
3 of 4 doneelapsed 19.9s · est. 22s total
Recording sealed & saved
+0.4s1.2s
Call
Sam Okafor · Freight visibility
Length
6 min 12 sec
Both speakers
Captured separately
Transcribed, word by word
+1.6s11.8s
Words
412, across 2 speakers
Timing
Every word timed to the millisecond
Language
US English
Transcript made searchable
+13.4s0.3s
Jump to any word
Click a line, hear that second
Search
Across every call this rep has made
Available to
Their manager, from now on
Scored against the campaign
+13.7s6.2s
Graded on
Discovery · objections · empathy · compliance · close
Weighted by
Whoever authored this campaign
In progress
4 of 5 dimensions scored
Output
On completion: calls.status → “completed”, replay link emitted to manager queue.
Stage 05

It all lands in one record

One call, one record. The audio, the transcript, the score, the compliance result and the coaching notes live together — so a manager reviewing a rep six months from now sees exactly what a manager reviewing them today would see.

What’s captured
Kept togetherAudio, transcript, scores and notes on one record
Private to youAn organization's calls are visible only inside it
SearchableBy rep, by scenario, by outcome, by date
Retention90 days audio · 2 years transcript · 7 years scores
klozer.app · call record · Freight visibility
Call record
Freight visibility · Sam Okafor · today
Private to your organization
The call
Rep
Northwind Logistics
Sam Okafor
Scenario
Skeptical operations lead
Freight visibility
Difficulty
Pushes back twice
Tier 2
Campaign
Outbound
Logistics SaaS
When
Started
Today, 10:42
Ended
Rep hung up
Today, 10:48
Length
6 min 12 sec
Usage
Status
Nothing dropped
Completed
Credits used
Charged by the minute
6.2
Remaining
This month
143.8
What was said
Transcript
Every word timed
412 words
Talk ratio
Rep / prospect
54 / 46
Searchable
Across every call
Yes
How it scored
Overall
82 / 100
Discovery
Strong
88
Objections
Room to improve
71
Compliance
All disclosures on time
100
Close
74
Coaching
Result
Not a fail
Coaching needed
Marked moments
3 excellent · 4 to improve
7
Manager notes
Pinned to the second
2
Audio kept 90 days, transcripts 2 years, scores 7 years — so a certification you signed off on last year is still there to show for it.
Stage 06

The manager opens the replay

One screen. The audio scrubs in lockstep with the transcript, the current word glows, colour-coded segments mark what went well and what didn't, and the score panel sits alongside — ready for coach notes.

What’s captured
Follow alongThe transcript scrolls itself and highlights the word being said
Jump to a momentClick any line to hear it
Colour-codedMistake · could improve · excellent, marked in place
Coach itLeave a note pinned to the exact second
Take it with youShare the replay, or export the audio and transcript
klozer.app · review · call_8f3a2c
Back to Maya's history
M
Maya Okafor
SDR · 6 weeks tenure · cohort B
Burned by last vendor
Tier 3 · objections · May 14, 14:22
84/100
+6 vs last
Dual-channel waveform
00:00 ─────── 01:24 ▌ ─────── 02:47
Trainee
AI persona
1:24.6
MistakeCould improveExcellent6 segments tagged · 412 words indexed
0:04Maya
Could improveSoft opener — could anchor on a specific reason
Hi, this is Maya calling from Northwind Logistics — am I catching you at a good moment, Mr. Alvarez?
+ commentClip
0:12Alvarez
Honestly, I'm in the middle of something. What's this about?
+ commentClip
0:17Maya
ExcellentStrong: permission-asking + specific observation
Totally fair. I'll keep it to thirty seconds — we work with regional carriers on freight visibility and I noticed you've been quoting more lanes in the Pacific Northwest.
+ commentClip
0:28Alvarez
We've looked at a couple of those tools. The integration was painful — three months of EDI mapping with our last vendor.
+ commentClip
0:40Maya
ExcellentExcellent mirror — names the specific pain
That comes up a lot. Curious — was it the EDI piece itself, or the TMS handshake?
+ commentClip
0:51Alvarez
Both, honestly. The TMS side never reconciled. But look, we just renewed with our current vendor.
+ commentClip
1:04Maya
MistakeFiller + double-question — loses authority
Got it. So… what does that mean? Like, are you locked in, or just don't want to deal with it again?
+ commentClip
Score breakdown
Discovery92
Objection handling78
Empathy88
Compliance100
Close strength64
Coach notes · 3
@ 0:40Devon (you)
Excellent mirror — exactly the move. Pinning this.
@ 1:04Devon (you)
Watch the double-question. Pick one and let silence work.
Sync engine
Polls audio.currentTime every 50 ms, binary-searches word_timestamps[] for the active word, applies the amber underline.
01:24.6 / 02:47
0.5×0.75×1×1.25×1.5×2×
End-to-end

One row in calls — six surfaces, zero hand-offs.

Every screen on this page reads from the same row written at hangup. No data lake hops, no nightly batches, no “where did the transcript go” support tickets.

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